Terms of Service
Minutes (“the Service”) is a meeting-notes application operated by [operator's full legal name], an individual based in the United Kingdom (“we”, “us”). By creating an account you agree to these terms. If you do not agree, do not use the Service.
1. The Service
Minutes lets you write, organise and search meeting notes, attach files, run AI actions over your notes, and connect a third-party AI assistant. The Service is currently offered as a free, invitation-only trial. It is provided “as is”; we may change, suspend or discontinue any part of it, and we do not guarantee any level of availability.
2. Your account
- You must be 18 or over and provide an accurate email address.
- You are responsible for activity under your account and for keeping access to your email secure (sign-in is by email code).
- One person per account. Invite codes are single-use and tied to the person they were issued to.
3. Your content
You keep all rights in the notes, files and other content you put into Minutes (“Your Content”). You grant us only the limited licence needed to host, back up, display and process Your Content so the Service works for you — including sending the specific note you choose to our AI sub-processor when you run an AI action (see the Privacy Notice).
You are responsible for Your Content. Do not upload anything unlawful, infringing, or that you are not entitled to store in a third-party service. Do not use Minutes to store special-category personal data about others (health, biometrics, and so on) — it is not designed for that.
4. AI actions
The AI actions (organise, follow-up email, situational-awareness dashboard) and the profile draft send content to a large-language-model provider at the moment you run them. AI output can be wrong, incomplete or misleading — treat it as a draft, check it, and do not rely on it for decisions without review. There are per-user daily and monthly limits on AI use.
5. Connected assistants (MCP)
You may connect a third-party AI assistant to your account. A connection starts read-only; you choose whether to allow it to make changes. You are responsible for what any assistant you authorise does with your data. You can turn the connector off, change permissions, or revoke a connection at any time from your dashboard.
6. Acceptable use
Do not:
- attempt to access another user’s data or bypass access controls;
- probe, scan or load-test the Service without our written permission;
- resell or provide the Service to third parties, or use it to build a competing product;
- upload malware, or use the Service to send spam or unlawful material.
We may suspend or close accounts that break these rules.
7. Availability, data and deletion
We take nightly backups (kept 14 days). Deleting a note moves it to a short-lived undo state and then removes it; deleting your account removes your data as described in the Privacy Notice. You can export your data at any time from the account menu. We are not liable for loss of Your Content — keep your own copies of anything important.
8. Liability
Nothing in these terms limits liability that cannot be limited by law (including for death or personal injury caused by negligence, or fraud). Subject to that, and because the Service is free, we exclude all implied warranties and are not liable for indirect or consequential loss, loss of profits, or loss of data. Our total liability to you is limited to £100.
9. Termination
You may stop using the Service and delete your account at any time. We may end your access on notice, or immediately if you break these terms.
10. Changes
We may update these terms. If a change is material we will tell you by email or in the app before it takes effect. Continuing to use the Service after that means you accept the new terms.
11. Law
These terms are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction.